Remaining efficient in HR management is becoming more and more challenging. Whether you are faced with compliance demands for a specific industry, are looking for ways to improve efficiencies with a diverse workforce, or want an easier onboarding process, it all lies in the type of human capital management (HCM) technology you use. HCM technology continues to become more popular as it allows HR teams and department managers to actively glean insights about how their teams impact the business. However, it is often unclear what works best, a single HCM or integrated system.
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When looking at the basic differences between the two, an integrated system brings together existing applications used in the organization, while a single HCM system is more of a cohesive solution. The latter is created using a single codebase that links each employee record across all the HCM modules you use. With an integrated system, therefore, you are working with standalone applications, whether it is workforce management, onboarding or payroll databases that then have to be merged. This can lead to issues as you are bound to experience disconnects. A single HCM system, on the other hand, provides more control through a completely streamlined system for consistencies across all of these entities. As a result, it becomes far more efficient, not to mention more user-friendly, on both the front and back ends.
Another major challenge organizations commonly face is keeping up to date with software. In the case of an integrated system, you are constantly facing updates, often on a disparate schedule with each entity requiring updates at different times. As each update occurs, it can lead to compatibility issues that can easily lead to access and functionality speed bumps. The single HCM system requires a single update for immediate improvements with minimum disruption during the upgrades. This also reduces the risk for end-user problems.
So what should you be looking at when evaluating a system? Here are some of the most important features that impact the efficiency and effectiveness of your HCM:
Real-time Capabilities
Real-time data allows you to keep up to date with the things most important to your organization’s HR processes. The two most important elements are:
User Interface Consistency
Next, what can often prove to be a real-time waster is forcing employees to struggle between the different interfaces used with an integrated system. With a single HCM, you have an easy-to-use interface that uses a simplified “dashboard”. The dashboard allows employees to easily find the tabs they need and can quickly access the information they require. This allows HR teams to free up more of their own time, as you have a self-serve system so employees can manage everything from their own schedules to benefits.
When it comes to HCM systems, customization is truly the key. “Customizing” may sound complicated, but often it actually leads to the system functioning more simply for your organization because the capability allows for the expert team handling your implementation to set up the system in a way that works best for your organization. Customized HCM software developers take the time to assess your needs so you can create the right customized solution. Your goal is to automate workflow so you can meet need across all elements of the business and gain efficiencies in:
With a customized HCM system, you can take the best of the processes you currently use and make improvements across the board. You can then ultimately execute those processes with greater efficiency. Organizations can finally overcome poor implementation and develop a responsive system that makes it easier for teams to perform their roles. Learn more with Paypro.
About The Author
Ingrid is the Content Marketing Manager at Paypro, managing both inbound and outbound marketing initiatives for the company. She has 15+ years’ of extensive marketing communications experience, leveraging brand awareness and strategic partnerships to increase sales revenue for a diverse group of B2B brands.